Planning Frequently Asked Questions

What is a Wedding Planner?
Why should we hire a Wedding Planner?
Why can’t we do all the planning ourselves?
My venue has a Wedding Coordinator. Why would I still hire a Wedding Planner?
What should we look for when choosing a wedding planner?
What information should we provide the Wedding Planner with?
What happens during the initial consultation?
How soon should I book your services?
Will you decorate our venue for us?
Will you bring an assistant to our wedding?
Can I afford to hire a planner?
How do you charge?
Do you receive special discounts from vendors?

 

What is a Wedding Planner?
A wedding planner is a skilled professional who assists in the planning and/or execution of a wedding. Wedding planners have an advanced understanding of what is required for planning a wedding and the many parts that need to be handled on the big day. Wedding planners are imaginative, prepared, and detail-oriented. It is their job to offer inspired ideas to personalize a wedding and make it unique to each couple.

A wedding planner will spend countless of hours researching a couple’s needs, emailing, calling and visiting venues and vendors which suit the couple. They help their clients create and manage their budget, produce their timeline and develop their wedding theme or vision. They book appointments, handle confirmations and follow-up calls. They will create the itinerary for the couple and for their vendors. They will attend and manage the rehearsal and as well as coordinate and manage the wedding day.

 

Why should we hire a Wedding Planner?
Planning for a wedding is an exciting time, however there are so many details that go into making a beautiful wedding run smoothly. With busy careers and personal lives it can be difficult for couples to find the time and resources needed to plan a wedding. It takes, on average, over 250 hours to plan a wedding, so it’s not surprising that the planning process can become overwhelming. That’s a month and a half of full time work! Perfect Pair Wedding Design and Coordination has the knowledge and experience needed to locate reputable vendors, negotiate prices and contracts, as well as handle all of the small details that you may not have considered. As wedding planners it is our job to be knowledgeable and creative. Our guidance can greatly reduce the stress that couples experience throughout the planning process. We will ensure the wedding runs smoothly, so that you can relax and enjoy your wedding day knowing that any problems that may arise are in the hands of the wedding professionals.

 

Why can’t we do all the planning ourselves?
You certainly can. The wedding planning process can be a lot of fun, but it can also be a hassle. It requires checking out many vendor options for each supplier category, making sure all the details are in place, and worrying about whether you are getting the best deal. Planning the wedding yourselves puts all the pressure on your shoulders. Often couples will worry whether everything will turn out okay or if they have forgotten anything. Wedding Planners have the training and experience to make a couple’s vision come together which allows the couple to relax and enjoy not only the process of planning the wedding, but the wedding itself. Planners will arrange and coordinate all of the specifics of the wedding and will assist you through the process. A good planner will allow their clients to take as large of a role in their wedding planning as they wish and provide assistance with the small details that will make their wedding remarkable.

 

My venue has a Wedding Coordinator. Why would I still hire a Wedding Planner?
A venue coordinator works for the venue; their job is to answer your questions about the venue and assist you with your wedding. They are someone you contact if you need help with the details of your wedding in relation to the venue. You must keep in mind that when it comes to in-house coordinators their loyalty is to the venue and not to you and it is not their job help you plan all the details and hire the best vendors.

A wedding planner’s priority and loyalty is to the couple. We can be involved from the very beginning of the planning process and will handle the details of your wedding from start to finish. It is the wedding planner’s job to find appropriate vendors and to assure that everything runs as planned on the wedding day. Having a wedding planner reduces the pressure of planning a wedding so that you can enjoy the process and have complete confidence that all the details are taken care of for you.

 

What should we look for when choosing a wedding planner?
We believe that you should choose a planner based off your needs. Look for a planner who offers a full range of services and is flexible. It’s important that your wedding planner be able to provide you with creative ideas and as well as professional guidance for your wedding. It is a planner’s job to execute your vision so it is most important that you select a planner that you are both comfortable with and confident in.

 

What information should we provide the Wedding Planner with?
During your initial consultation we would like to know the following information:

  • an estimated budget
  • an estimated number of guests
  • a desired wedding date (month or season if you haven’t selected one yet)
  • a general idea of your wedding style or vision
  • what you have planned so far, if anything

 

What happens during the initial consultation?
Perfect Pair Wedding Design and Coordination offers all prospective clients a complimentary consultation. When we meet with one another we will provide you with an overview of how we work and what you can expect from us. We will then discuss your wedding. We would like to know what you are looking for, your vision, and your expectations of your wedding planner. We encourage our prospective clients to ask many questions. The purpose of the consultation is so that you can feel confident in us and comfortable with us. Under no circumstances will we pressure you to book with us during the consultation. We often suggest that you take our information and contract home with you and review things because it is important that you are secure in your decision to book us.

 

How soon should I book your services?
We suggest the sooner, the better, but it depends on the month of your event. We typically book wedding dates during the summer months from 6-14 months in advance. However, if you’re looking for last minute help your date may still be open. Contact us to check availability.

 

Will you decorate our venue for us?
We specialize in bringing your wedding vision to life and part of that is making sure that your décor is perfect. We enjoy helping to pick out centre pieces, linens, stationery, etc. to make sure that everything is cohesive and exquisite. However, we are not professional decorators. We believe in hiring these professionals, and working with them to making sure they understand your wedding vision and allowing them to do what they do best. It is our job on the wedding day to insure that the day runs smoothly and to deal with any issues that arise. We will most certainly oversee the décor to make sure everything is laid out beautifully. We will even help out with some minor set up (placing centrepieces, setting up the guestbook table, candy buffet, etc.), but in no way can we be responsible for so much decorating that it would impede our ability to perform our duties as coordinators on your wedding day.

 

Will you bring an assistant to our wedding?
At Perfect Pair Wedding Design and Coordination you would typically get both planners (Kelly and Angela) on your wedding day instead of one planner and one assistant, which is standard with most wedding planning companies. Though emergencies do arise, and in those circumstances the planner who could not make it would be replaced by one of our qualified assistants. For larger weddings over 200 guests or weddings with complicated logistics we may require additional assistants to be brought in.

 

Can I afford to hire a planner?
Yes! A wedding planner is part of your budget, not an added expense. Whether your budget is $10,000 or $200,000, we will work with you plan a fabulous event within your budget.

 

How do you charge?
We offer a range of wedding services. We base our fees on the amount of work required and the level of involvement our clients seek.

 

Do you receive special discounts from vendors?
We work with a variety of talented vendors and have established valued relationships with many of them. Many couples tend to think that hiring a Wedding Planner will automatically mean negotiations with vendors to get them better deals. Sometimes we can get some added value with vendors, but they also have businesses to run, and nobody works for free. At Perfect Pair Wedding Design and Coordination we do not accept kickbacks (money for referrals) from vendors. Vendors are hired based on merit and we inform all vendors that we work with that our clients are the recipients of any discounts given.